Why Jane’s New AI Scribe Is Changing the Game for Busy Practitioners
If you’re a therapist, counselor, or wellness provider, you know the scene all too well: you finish a full day of seeing clients, sit down with your lukewarm coffee, and stare at a mountain of unfinished notes. The clock ticks later into the evening, your family is waiting for dinner, and you’re still documenting sessions.
That paperwork fatigue isn’t just frustrating- it’s one of the leading causes of burnout among mental health professionals and other health providers. And that’s exactly why Jane App’s new AI Scribe feature is making waves.
Jane has already been the go-to clinic management and EMR/EHR software for thousands of practitioners across the world, offering a seamless way to book, bill, schedule, and chart. But now, with AI Scribe, Jane has taken a bold step into the future- helping practitioners do one of the most time-consuming parts of the job faster, easier, and more securely.
If you’ve ever wished your notes could write themselves… Jane might have just made that dream a reality.
What is Jane’s AI Scribe?
AI Scribe is Jane’s brand-new AI-powered documentation tool designed to help practitioners document sessions in minutes instead of hours. It’s simple:
Get client consent (important for ethics and compliance).
Record your session (or upload a pre-recorded one).
Transcribe the audio into text.
Convert that transcription into a SOAP note- or another custom format of your choice.
You go from a long session to a clear, structured note… all without staring at a blank screen or juggling half-remembered session details hours later.
Why Practitioners Are Loving AI Scribe Already
Jane put it perfectly in their launch: their mission has always been to “help the helpers.” And for most helpers, documentation is the least fun part of the job. Here’s why AI Scribe is already winning hearts:
Documentation, Done in Minutes: No more long evenings writing notes. AI Scribe turns your conversations into notes you can finalize quickly, freeing you up for actual life after work.
Smart Templates You Can Borrow From: Jane built AI-powered Smart Templates and prompts so you’re never starting from scratch. You can customize them, save them, and make them your own- perfect for therapists who love structure but still want flexibility.
Playback & Secure Storage: Recordings are securely stored within Jane. You can replay them, transcribe them, or download them if needed. And once you’re done, you can delete recordings.
HIPAA & PIPEDA Compliant: Data privacy isn’t negotiable. AI Scribe was built in-house by Jane, which means it isn’t used to train Jane’s model (or any outside models). That’s huge in a world where so many AI tools can’t promise the same.
Why This Matters: The Real Cost of Documentation Burnout
For mental health providers and wellness practitioners, notes aren’t just a requirement- they’re a lifeline for client care, continuity, and liability. But the reality is:
Writing detailed, high-quality notes takes time.
Doing them at the end of the day eats into family time, self-care, and rest.
And falling behind? That creates stress that only grows.
The data backs it up: therapists who spend too much time on admin tasks are more likely to feel drained, overwhelmed, and, eventually, burnt out. AI Scribe can’t eliminate all admin work, but it can tackle one of the biggest stressors: documentation.
Imagine turning an hour of paperwork into 10 minutes. What would you do with that extra time?
How AI Scribe Fits Into Your Workflow
If you’re already using Jane for scheduling, billing, or charting, AI Scribe slides right into your routine. Here’s how it works in practice:
During the session: Ask your client for consent (Jane makes this step simple). Record the session using Jane’s secure recorder.
After the session: Hit “transcribe,” and AI Scribe will create a written record.
Next: Choose how you want the note structured (SOAP, DAP, or a custom format).
Finally: Review, tweak if needed, and save to the client’s chart.
In other words, you go from session to finished note without leaving Jane.
Is AI Scribe Really Accurate?
This is the question most therapists (rightfully) ask: “But will it get the details right?” Jane anticipated this concern. Jane's pricing model allows for unlimited prompts and edits as you fine-tune your tone, style, format, and note quality to meet your needs.
The goal isn’t to remove the clinician from the note- it’s to remove the tedium. You stay the author, but you no longer have to start from a blank page.
Let’s Talk About Privacy (Because You Should)
Whenever we talk about AI in healthcare, data safety comes up, and it should. Here’s the key point: AI Scribe is HIPAA and PIPEDA compliant. That means:
Jane's team built their AI Scribe in-house using their committed AI Principles.
Your data is NOT used to train the AI feature.
You control the recordings- you can delete them whenever you want.
For therapists, that’s not just reassuring- it’s essential.
Why AI Scribe is a Big Deal for Therapists, Wellness Providers, and Coaches
Most practitioners have their “charting dread” story: the Sunday afternoon spent “catching up,” the sleepless nights worrying about incomplete notes, the feeling of being stuck behind your desk instead of being present with your clients.
AI Scribe isn’t just a tech upgrade; it’s a quality of life upgrade.
Here’s what that looks like:
More time with clients (and less time staring at a screen).
Evenings reclaimed- for family, rest, or your own wellness.
Better client care, because you’re less burnt out and your notes are consistent and clear.
How AI Is Being Used in Healthcare (and Why Jane Got It Right)
AI isn’t new in healthcare, but not every use has been positive. Many practitioners are (understandably) cautious about AI in clinical work. Jane’s approach is different:
Built for practitioners, not for big tech. Jane made AI Scribe in-house, with the same care they bring to every feature.
Designed to be a helper, not a replacement. AI Scribe supports your expertise; it doesn’t override it.
Focused on compliance and consent. Because ethics come first.
That’s why AI Scribe is more than a trendy feature- it’s a genuinely useful tool you can trust.
Real-Life Examples: How AI Scribe Can Change Your Day
Imagine this:
8:00am: You see your first client of the day. Instead of scribbling notes while they’re talking, you record (with their consent).
8:50am: Session ends. You hit “transcribe”.
8:55am: You review the draft note, make a couple of tweaks, and save.
By 9:00am, you’re walking into your next session… with a finished, compliant note behind you.
Now scale that across 6–8 sessions in a day. That’s hours saved… every. single. day!
How to Get Started with Jane AI Scribe
Getting started is easy (and that’s by design).
Head to Jane’s AI Scribe guide.
Learn how to enable recording and transcription in your account. *As with all AI-powered features in Jane, only the account owner has the ability to sign up for and enable this feature.
Jane even has a template library you can borrow from, so you’re not building every note style from scratch. And… a default SOAP note format to get started.
Want to Try Jane + AI Scribe?
If you’re already using Jane, you can add AI Scribe to your workflow today.
If you’re new to Jane, now’s the time to try it out- and see what a difference it makes to have scheduling, billing, charting, and now AI-powered documentation all in one place.
Use code NIKKI1MO when you sign up for Jane, and get a one-month grace period on your new Jane account.
Notes Don’t Have to Steal Your Evenings
Documentation is a part of being a good clinician, but it shouldn’t leave you dreading the workday or sacrificing your time off.
Jane’s AI Scribe is proof that the right tech can actually give you your time back.
With faster notes, secure storage, and practitioner-friendly AI, you can:
End your day with your charting done.
Stay present with your clients.
And finally stop spending Sunday “catching up.”
Want to see it in action?
You can book a demo with Jane or reach out with questions.
