If you’re a therapist or wellness provider using Jane, a EHR and Practice Management software, chances are you love how it keeps your billing, charting, and scheduling in one place. But there’s a catch: you can’t (and shouldn’t) do it all yourself forever.

At some point, your practice grows enough that you start thinking, “I need help- someone to manage the inbox, keep up with scheduling, and make sure Jane is running smoothly.”

Running a successful therapy practice is a rewarding yet demanding endeavor. Between managing client sessions, administrative tasks, marketing efforts, and personal obligations, therapists often find themselves stretched thin. The solution? Hiring a virtual assistant (VA). But the question remains: when is the right time to take that step?

Hiring a VA isn’t just about lightening your workload; it’s a strategic decision that can help you grow your practice, improve client care, and regain a sense of balance. Let’s explore the signs that indicate you’re ready for a VA, the benefits of hiring one, and how to make the transition seamlessly.

If you’re a therapist, counselor, or wellness provider, you know the scene all too well: you finish a full day of seeing clients, sit down with your lukewarm coffee, and stare at a mountain of unfinished notes. The clock ticks later into the evening, your family is waiting for dinner, and you’re still documenting sessions.

That paperwork fatigue isn’t just frustrating- it’s one of the leading causes of burnout among mental health professionals and other health providers. And that’s exactly why Jane App’s new AI Scribe feature is making waves.

As a therapist, building meaningful relationships with clients is at the heart of your practice. But nurturing these relationships often goes beyond one-on-one sessions. Email campaigns are a powerful way to stay connected, provide value, and grow your practice. However, creating and managing email campaigns can be time-consuming and overwhelming, especially when you're already juggling sessions, client management, and administrative tasks. This is where a virtual assistant (VA) can step in to make a difference.

Outsourcing your email campaigns to a VA not only saves time but also ensures that your communication with clients and prospects remains consistent and professional. Keep reading to explore five email campaign ideas that therapists can delegate to a VA, along with tips to maximize their impact.

As a therapist, your primary focus is on providing care and support to your clients. However, the day-to-day administrative and operational tasks of running a practice can often consume valuable time and energy. This is where a virtual assistant (VA) tailored to therapists can make a world of difference. By taking over essential but time-consuming tasks, a VA allows you to focus on what you do best—helping your clients thrive.

But what exactly does a virtual assistant for therapists do? Let’s explore the various roles and responsibilities of a VA for mental health professionals, highlighting the benefits of hiring one and how they can transform your practice.

Entrepreneurs are often pulled in multiple directions, juggling client work, administrative tasks, marketing, and strategic planning. While it’s admirable to want to handle everything yourself, it’s not always sustainable. One of the smartest moves you can make for your business is to hire a virtual assistant (VA). But how do you justify the cost? The answer lies in understanding the return on investment (ROI).

Hiring a VA isn’t just an expense; it’s an investment that can yield significant financial and operational benefits. For entrepreneurs, particularly therapists and those running small businesses, a VA can provide the support needed to scale efficiently without burning out. Let’s dive into the ROI of hiring a virtual assistant and break it down for busy entrepreneurs.

As a therapist, your days are filled with the rewarding yet demanding work of supporting clients, managing administrative tasks, and growing your practice. However, balancing these responsibilities can often feel overwhelming, leaving little room for self-care or strategic growth. Time is your most valuable resource, and learning to manage it effectively is key to avoiding burnout and thriving in your profession.

Let’s outline five time management hacks every therapist needs to know, focusing on practical solutions that include leveraging a virtual assistant (VA) and adopting smart tools and techniques. These strategies will help you optimize your workflow, improve client care, and reclaim precious hours for yourself.

Entrepreneurship is often described as a balancing act. On one hand, you have ambitious goals to grow and scale your business. On the other, you face the challenges of managing daily operations, client relationships, and personal commitments. For many entrepreneurs, this delicate balance can lead to burnout, an all-too-common issue in the fast-paced world of business.

Burnout isn’t just a personal health risk; it’s a business liability. When entrepreneurs are overwhelmed, productivity suffers, creativity wanes, and decision-making can falter. Fortunately, there’s a solution that not only prevents burnout but also fosters sustainable growth: hiring a virtual assistant (VA).

Virtual assistants bring flexibility, efficiency, and expertise to your business operations. Let’s explore how VAs can help entrepreneurs, particularly therapists and busy professionals, scale their businesses without sacrificing their mental and physical well-being.

Entrepreneurs and therapists often find themselves juggling countless responsibilities, from managing clients and growing their businesses to handling administrative tasks. This constant hustle can lead to burnout and inefficiency, especially when time-consuming processes dominate your day. The good news? You can reclaim your time and energy by leveraging a Virtual Assistant (VA) and automation tools to simplify your workflow.

Let’s dive deep into how entrepreneurs, particularly those working in therapy practices or small businesses, can optimize their operations by combining the power of human expertise and technological efficiency.

In the digital age, social media is an indispensable tool for therapists and busy entrepreneurs. It’s where potential clients discover your services, where your brand gains visibility, and where you can establish yourself as a trusted authority in your field. Yet, managing social media effectively requires consistent effort, creativity, and a strategic approach—something many professionals struggle to juggle alongside their demanding schedules. This is where a Virtual Assistant (VA) can step in to help.

Partnering with a VA to manage your social media presence can transform your online strategy, freeing you to focus on what you do best while still reaping the rewards of a strong digital presence. This guide will explore how VAs can enhance your social media efforts and help you build an engaged audience, tailored specifically to the needs of therapists and entrepreneurs.

As a busy entrepreneur or therapist running a thriving practice, your time is your most valuable asset. With the increasing complexity of managing businesses in 2025, outsourcing administrative tasks to a virtual assistant (VA) isn’t just a convenience; it’s a necessity. By delegating these tasks, you can focus on growth, innovation, and personal well-being while ensuring your operations run smoothly.

But what exactly should you outsource? Here’s a detailed look at the top seven administrative tasks entrepreneurs and therapists should delegate in 2025 to save time, reduce stress, and drive efficiency.

For therapists and busy entrepreneurs, time is a precious commodity. Your schedule is packed with clients, projects, and the constant demands of running a business or practice. Delegation isn’t just an option; it’s a necessity for scaling your efforts, maintaining your sanity, and focusing on what truly matters. Yet, many professionals hesitate to delegate, fearing a loss of control or a decline in quality. The good news? With the right approach, you can delegate effectively while staying in the driver’s seat.